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wikipostia

wikipostia

wikipostia

Postal Dictionary

Through its many years of experience and familiarity with the logistics and postal affairs both internationally and domestically, TNT International Post has successfully collected a range of postal terms and expressions and was compiled as your knowledge -based tool called WikiPosta. You can search for any post-related and some Customs-related words to find the simplest definitions and descriptions in   WikiPosta . Furthermore, you can also find an efficient answer to your questions about the postal policies and procedures, as well as the Customs’ rules and regulations. This collection of information serves as a reliable reference for our dear customers and colleagues in Iran and worldwide.

What is a Wiki Post?

WikiPosta  is a postal dictionary developed  for the first time as a result of  collaboration between   our highly experienced TNT personnel  ,who  through many working years  ,have earned expertise  and familiarity  of the postal services  and our highly –skilled young  personnel   who  possess substantial knowledge of modern transportation. The dictionary includes Postal and Customs’ terminologies that provides information in the field of transportation and could facilitate a reliable tool to our dear customers and colleague.

All contributors and colleagues active in the field of transportation, postal, Customs, logistics and any transport- related sectors are invited to complete and update this project. Please note that the purpose of this dictionary is to provide meaning and information in the most practical and simplest way, and the professional and technical meaning of the words and terms were not intended.

Refers to goods that are transported via airplane to foreign countries through the Customs of the origin country are called Air Exports.

Goods that can be exported or imported to a country with the permission of government agencies.

Goods that can be exported or imported to a country in most cases for special events with the permission of government agencies.

Goods whose export or entry and its trading and consumption are prohibited by the laws  of Islam .

Goods either a commercial sample which is produced  internally or externally or are forwarded for testing, analysis or repair , with no distinctive  commercial volume , are not prohibited by legal or statutory prohibitions and are not antiques are allowed to be sent  by obtaining  the necessary licenses and observing the relevant regulations even without having commercial ID or export license. If the total shipping of the goods exceeds as a sample and be considered as commercial trading, the Ministry of Commerce may request detention of these goods from the Customs Office.

The holding of either foreign exhibition representing the Islamic republic of Iran, which take place in foreign countries, or in international exhibition that take place in Iran, to introduce and present Iran’s  or foreign products, is subject to the approval of the Ministry of Commerce. The holding of a military exhibition is subject to the approval of the Ministry of Defense and the support of the Armed forces.

The items that has the approval of the Ministry of Commerce and are in standard quantities , forwarded to be presented in foreign exhibitions are allowed to leave the country without the requirement of  commercial ID, export License, foreign currency deposit in compliance with other regulations .

Export of all kinds of goods from a country to other countries for sale or consumption.

Goods which are temporarily exported abroad to be repaired or are for an exhibition and then imported back to origin country with total or partial exemption from Customs’ import duties and taxes.

Temporary export of authorized Iranian goods through Customs at the airports of the country can be achieved by filing a declaration , obtaining an export permit from the Customs of the Islamic Republic of Iran and submitting a legal deposit . After the goods have been evaluated, the owner of the goods must submit the value specified by the Customs officers. The owner of the goods is obliged to make a Temporary-Exit declaration and seal the goods for inspection at the time of return. At this time, the Temporary-Exit license and its duration (up to 6 months) will be stated in the license, which means the goods should be returned to the country within this period.  If the goods exported temporarily abroad exceeds the deadline time stated in the license, the exporter must apply for the extension of license. The Customs that issued the license extend it for 3 months with the approval of Iran Customs export office .

The Customs of Iran is obliged to insure the goods in the Customs and in transit of internal offices, against the dangers of fire, explosion, ignition from the time of arrival in the Customs area until the delivery to its owner or his agent; and collect the premium from the owners during the  clearance process. In case the goods delivered to Customs have had validated insurance which wasn’t expire until the end of the process , if a copy of it was submitted at the time of entering to the Customs, premium will not be charged to the owner anymore.

The legal export procedure from the country is done in the following two

Important  steps:

Step One –  Official Procedures for permanent  Air -Cargo Exports:

For  the permanent  export  of goods  through the airport’s Customs area of the origin country  , the owner of the cargo or his legal agent should have the  following documents to secure a Customs clearance.

(A)  a warehouse receipt for the goods delivered in the Customs area

  1. B) Original and copy of the commercial ID

(C)  If necessary, export licenses (for contingent goods)

  1. D) Health Certificate or phytosanitary certificate (Food or Agriculture)
  2. E) Standard Certificate
  3. F) Export Sales Invoice (Proforma or Commercial Invoice)
  4. G) PACKING LIST
  5. H) The original and copy of power of attorney of the issuer (if required)

I ) Official introduction letter from the owner of the goods

J )Other documents (customs clearance, for example laboratory analysis)

 

Step TwoThe export declaration issued by the Customs of the Islamic Republic of Iran should be  followed as :

After the evaluation by the Customs appraisal officer and approval of the export declaration, the Customs clearance is issued by the Islamic Republic of Iran Customs, which will serve as your  official export license or Docket paper. After your security and X-Ray of shipments and  labels are   attached to the boxes, the BILL of Lading will be issued as soon as possible . The exporter, after providing the necessary documents, must move the goods to the Customs export area. Then after receiving the warehouse receipt , he/she must file and submit the export declaration at the Customs Registry Office in 4 copies, one of the copies is the export license. Upon the request of the owner of the shipment and approval of the Customs authorities, the assessment and Customs formalities of the exported goods may be carried out outside the Customs premises.

The act of buying goods from a foreign country and entering them into the Customs territory of the destination country.

means that the cost of shipping is paid by the Consignee

This service is for customers who wants the charges to be paid by receiver .

1) Name and type of cargo: H.S.CODE for customs clearance at the origin

2) Dangerous Goods Notice: M.S.D.S Form, CLASS, UN No

3) Total net weight (NW) and gross weight (GW)

4) The exact quantity of items and dimension of package is mandatory for all stages of air shipping.

5) Specify the delivery type of DDU, DDP, FOB

6) Sender’s Complete Address and contact numbers

7)  Receiver’s Complete Address and contact numbers

8) Real value of goods (Commercial Invoice) for clearance

This method is most commonly used by merchants, companies or importers of products. In this way cargo always has a commercial nature and must have a Air Way Bill , this type of cargo transported by air freight is called air cargo Shipping  which are transported  with full security to the destination country .It should be noted  that large freight cargoes are usually shipped with commercial flights and  cargo shipping are only small part in overall quantities of commercial transportation.

People who intend to emigrate or travel to other countries for a long time can ship large quantities of their goods and supplies to the destination country using service called Air Freight shipping . These type of shipment doesn’t have commercial nature and are counted as personal or private parcels.

Customs shall receive funds for services rendered to owners of goods, the amount and conditions shall be determined with the approval of the board of Ministry and shall include:

Warehouse

Loading and unloading the parcels

Tariff code identification

Special services

Cost of escorting and caring for the goods

 All the export shipments subjected to Customs’ inspection must have related forms filled out by shippers .These forms that are considered as the parcel’s Customs declaration , will be provided by the courier office to shippers and the Customs’ inspection would be in accordance to these forms .

Customs officers may check the accepted goods by customs according to their respective forms and, if in doubt, may request reopening of the package from courier officer to match the contents of the package with the forms; if there were any conflicts, they can return the package and if it contains any discrepancies, they can seize the parcel in accordance with the relevant regulations.

Once the order registration code is recorded electronically in the Customs system, finally it’s time to attend to the Customs Hall. The Customs officers, who are always present at the Customs Hall will fill out the declaration for shipment which code was entered in the system. At this point, the  Customs appraising officers would evaluate the parcels to ensure that the registered contents are correct. The registered value must also be in accordance with value as specified by the Customs and then it’ll be confirmed by the appraising officers .

After the cargo was delivered by the carrier, the goods are transferred to the Customs warehouses. By  submitting the documents  sent by the seller  and the documents  received  by the buyer  , it is possible to obtain the  warehouse receipts and the shipments can be cleared via the broker of the courier company as the  agent of the owner of the goods.

Prior to the Customs formalities,the Declaration must be completed ahead and after entering the information electronically to the  Custom’s portal system  , the broker having  the completed documents and the  official power of attorney  will present them to  the Customs, then proceeding to the Customs formalities begins . Customs formalities vary according to the purposes of import and export of goods and the type of Customs procedure.

A document issued by a Customs warehouse keeper. It shows the quantity and the weight  of the goods  and in which warehouse the goods are stored.  The warehouse receipt is a note that shows the goods are delivered to the Customs facilities .

A document issued by the warehouse keeper to the owner of the goods or his legal representative after seeing the Release Order Sheet and exit stamp. This document shows that the goods have been delivered to the beneficiary and he can bring the transport vehicle inside the customs area to move out the goods.

A document issued by a Customs authority. The issuance of this document means that the evaluation procedure has been completed and the owner of the goods has settled accounts with the Customs and can start the operation of discharging the goods from Customs.

This is the Release Order Sheet although it’s for low value goods (up to 300 USD) specially for passenger cargoes and parcels received from post

This document is issued by the shipping company after the  owner of the goods presented the documentary  of ownership . Issuance of this document means that the owner of the goods has settled accounts with the shipping company and can attend to the Customs formalities.

Custom issues a receipt called Income bill for the payments paid by the owner of the goods.

In the event of a dispute between the owners of the goods and the Customs ; when  the owner of the goods wish to discharge their goods then pursue their claims, the Deposit of Bill will be issued. Owners of goods must pay the amount requested by Customs appraiser as a deposit; if the final judgment is in favor of the owners ,the deposited amount  will be refunded to them, otherwise it will remain deposited as an official Income Bill.

A log book containing all the specifications and information of the goods  from the Declaration . The steps during the evaluation and even the name of the evaluator are also recorded. The Manifest Registration’s number is registered on the license declaration, income and deposit bills, etc.

This refers to carrying out the  Customs procedures until the  obtaining of release order sheet which means clearing the account with the Customs  where after the Customs give permission of discharge  of goods  to the consignee.

A geographical territory of a country in which Customs regulations are  observed.

means entry fees of goods;  tariff types include:

  1. Value Tariff: It is received by the Customs on the basis of the good’s value percentage.
  2. Quantity Tariff: Amount paid based on weight, meter or other units of the shipment.
  3. Compound Tariff: A combination of both Value tariff and Quantity tariff .

1.Shipper or Seller: means a company that manufactures or supplies goods or services for sale to the buyer. The full name, complete postal address and telephone number of the seller should be stated in the invoice and packing list.

2- Consignee or Buyer: A company that has purchased goods or services from the seller’s company and here requires the full name of the company, Complete address  and telephone  of the buyer.

3- Invoice Date: The date of issuance of  the  Invoice.

4- Invoice number: The invoice must have serial number provided by seller and according to their company  flow of order and production.

  1. The Item number

6 .Description of the Goods : A clear description of the nature of the goods

  1. HS code or Tariff code must be indicated in the invoice in compliance to the principles of international trade.
  2. Quantity of the Items
  3. The unit price of the product

10- The total price of the product .

It should be noted that the currency must be stated in Commercial Invoice and the Packing List. the shipping documents should bear  the sender’s letterhead ,the signature of the person in charge  and  company stamp .

One of the most important documents we need to obtain for a cargo for international shipping are the commercial shopping receipts or in general terms: Invoice and Packing List.  Legally, the preparation of these documents is the responsibility of the seller of the goods. The seller must provide information such as the nature of the goods, quantity, dimensions; customs tariff code, value of each goods, total value of the cargo, etc. in the  of invoice and submit  it to Customs for the issuance  of export certificate. These documents must be stamped and signed by authorized person in the seller company to show the accuracy of the data in Invoice and Packing List.

For Customs formalities, the seller must provide the packing list and the invoice  to the Customs of origin country and these documents  should also be submitted to the Customs of the destination country by the Buyer.

There is no specific pattern in preparing the Invoices .The seller  can design their billing structure according to their organization’s choice  and policies, but items in this structure must be clearly and completely stated.

The following structure can be used as a standard example for commercial Invoice:

1.Shipper or Seller: means a company that manufactures or supplies goods or services for sale to the buyer. The full name, complete postal address and telephone number of the seller should be stated in the invoice and packing list.

2- Consignee or Buyer: A company that has purchased goods or services from the seller’s company and here requires the full name of the company, Complete address  and telephone  of the buyer.

3- Invoice Date: The date of issuance of  the  Invoice.

4- Invoice number: The invoice must have serial number provided by seller and according to their company  flow of order and production.

  1. The Item number

6 .Description of the Goods : A clear description of the nature of the goods

  1. HS code or Tariff code must be indicated in the invoice in compliance to the principles of international trade.
  2. Quantity of the Items
  3. The unit price of the product

10- The total price of the product .

It should be noted that the currency must be stated in Commercial Invoice and the Packing List. the shipping documents should bear  the sender’s letterhead ,the signature of the person in charge  and  company stamp .

The bill of lading, abbreviated BL or BOL, is the English Bill of Lading , a document issued by the carrier.

This bill means that the goods were received in a certain location to be delivered to  the specified destination.

The bill of lading is usually issued for sea transports. For Air transports it’s Air Way Bill, For land transports it’s CMR .

Master Bill of Lading issued by carrier companies as a receipt to transfer the goods. A master bill of lading summarizes the contents of the shipment, including declarations of various items in the shipment, as well as a description of the shipment under each bill. The document also includes the terms of carriage of cargo and the name and address of the carriers, or the sender and recipient.

Master Bill of Lading  is issued by the carrier and  takes responsibility for  the cargo of both parties ( seller and buyer ) . Along with the original bill of lading there are several local bill of ladings, the original carrier plays a role as  the recipient or forwarder  on  both sides  of the transit. The Combined Bill of Lading is prepared  by freight forwarder and is responsible for land and sea transport. Actually, the freight forwarder  plans the transport of the goods from the loading  time to the delivery.

A procedure whereby the Custom takes the supervision of the goods to transfer them from one Customs to another     .

According to Article 95 of the Customs Code, the internal  passage  is a customs procedure whereby  the  goods  that are not cleared from one  authorized  Customs  to be  transferred     to another  authorized Customs ,or places  that are under  supervision of the Customs until custom formalities to the destination are carried out.

An internal  passage of goods at the request of the applicant or a Customs authorities  is called a internal  personal  passage or internal  administrative  passage.

 

Article 95 of the Customs Code also states that the external  passage of goods is a customs procedure whereby   the goods enter an authorized customs then  to be transferred to  another authorized customs  under  the supervision of the Customs .

The documents required for transit of goods together with the form for transit are as follows:

In case of internal transit ,Submission of agreement  letters of port area and shipping lines stating that shipment is authorized to be transported.  Otherwise followings must be offered :

  • Warehouse Receipt
  • Release sheet from shipping lines or boats cooperatives
  • Manifesto or bill of lading